PRIVACY NOTICE

Ethiqs Legal Ltd at Registered Address 9, Hinton Close, East Claydon, Buckingham, England, MK18 2GL Company No 11543219 have created this Privacy Notice to help you understand what personal data we process and how we use it in our business dealings with you. We are registered with the ICO ZA697703.

If you have any questions about this Privacy Statement, you can contact us via email at info@ethiqs.legal

We are a Data Controller, and this Privacy Notice is intended for our clients, potential clients, or website users. Our website is not intended, and we do not knowingly collect data relating to children.

HOW DO WE PROCESS YOUR PERSONAL DATA?

So that we can provide a service to you need to process some of your personal data. We make sure that we only collect what we need and have outlined below the various ways in which we process your personal data:

WHEN YOU VISIT OUR WEBSITE: We use cookies on our website which collect various types of personal data. This will include details about your visits to our website; page views, downloads, navigation and exit; IP address; geographical location; browser type and version; operating system; referral source; length of your visit.

Some of these cookies are necessary to ensure that the website works correctly, and other cookies require your consent. You can find out more about our cookies and how you can manage your consent in our cookie policy here.

Our website may contain links to other external websites. We aren’t responsible for the practices, policies or content of such websites and suggest that you check their privacy policies to ensure that you are happy to continue browsing.

WHEN YOU BECOME ONE OF OUR CLIENTS: We will process your name and contact details. We have a legitimate interest to process your personal data so that we can fulfil our contract to your business organisation and answer any enquires you may have.

IF YOU ARE A PROSPECTIVE CLIENT: We will collect your name and contact details so that we can send you appropriate marketing communications. Because we are a business legal consultancy, we use our legitimate interest to send you marketing messages. You are welcome to unsubscribe at any time.

WHEN YOU SEND US AN ENQUIRY: You may have sent us an enquiry via the contact page on our website. We will collect your name and contact details as it’s in our legitimate interest to do so that we can enter into correspondence with you and answer your enquiry.

When we use the lawful basis of legitimate interest, we have done an assessment to ensure that our rights are balanced against yours so that there is minimal risk to your personal data.

HOW LONG DO WE KEEP YOUR PERSONAL DATA?

IF YOU ARE ON OUR MARKETING LIST: If you remain part of our active marketing list, we will keep your personal data until you opt out or if we can see that you aren’t opening our emails. At that point we will use a suppression list to ensure that we don’t contact you in error.  We track open rates on our email marketing platform, but we do not track clicks through to links to our website.

IF YOU HAVE CONSENTED TO NON-ESSENTIAL COOKIES: you can learn more about cookies on our and update your preference on our Cookies Consent Management Platform.

IF YOU ARE A CLIENT OF OURS: we will keep your personal data for as long as we have a contract with you and then for a further 10 years as detailed in our business contract.

HOW DO WE USE YOUR PERSONAL DATA TO COMMUNICATE WITH YOU?

NON-MARKETING COMMUNICATIONS INCLUDE: service messages, invoices, answers to enquiries and other communications to ensure that we deliver the services you have engaged us for.

MARKETING COMMUNICATIONS INCLUDE: Emails regarding other services we offer as well as content marketing we hope you will find useful. You are welcome to unsubscribe from marketing messages at any time. If you have consented to marketing cookies such as Ads regarding our services. You can change your cookies consent at any time by visiting our Cookie Consent Management Platform. You may also wish to change your Facebook settings if you don’t want to see targeted advertising. SOCIAL MEDIA: We use Facebook, Linkedin, and Instagram. We sometimes use paid advertising on these platforms, but we will only use custom audiences with your consent. You can find a copy of this Privacy Notice on our Facebook page in the ‘About’ section.

WHO HAS ACCESS TO YOUR PERSONAL DATA?

We share your personal data with various organisations so we can fulfil our contract with you to help us run our business and to fulfil our legal obligations.

These include: Marketing Agencies, Accountants, Webhosts, Email Marketing Platform. We also use Microsoft, various cloud softwares such as Xero and Hubspot, to ensure that we run our business efficiently.

We ensure that our systems are robust and we will only share your data with organisations who have appropriate safeguarding mechanisms in place such as Standard Contractual Clauses. We have Data Processing Agreements with our Data Processors and never sell personal data to third parties.

In the event that Ethiqs Legal Ltd is sold or transfers its assets to another party, your personal data could be one of the transferred assets. If your personal data is transferred it will remain subject to this Privacy Notice. Your personal data will be passed onto a successor in the event of a liquidation or administration.

WHAT ARE YOUR RIGHTS?

You have several rights which you can access free of charge.  These rights are not all absolute and in certain circumstances we reserve the right to charge a reasonable fee if your requests are unfounded or excessive.

You have the right:

• To be informed about the collection and use of your personal data.
• To access your personal data via a Data Subject Access Request (DSAR).
• To have inaccurate personal data corrected or completed.
• To have your personal data erased. 
• To restrict our processing of your personal data.
• To request the transfer of any personal data you have provided to us.
• To object at any time to direct marketing.
• To object to automated decision making and profiling.

For more information about these rights and when you can request them, please visit the Information Commissioners Guide to Data Subject Rights

If you wish to exercise any of these rights, please fill in this online form or contact us info@ethiqs.legal. We will respond to you within one month. If your request is complex and we require more time, we will contact you and let you know within the first month.

HOW CAN YOU SUBMIT A QUERY OR A COMPLAINT?

We are always happy to answer your queries regarding privacy. Please contact our us on info@ethiqs.legal If you have a complaint, please get in touch with us so that we can resolve any concerns. You also have a right to lodge a complaint with the Information Commissioners Office if you believe your personal data has been processed in a way which does not comply with Data Protection Legislation. You can call the ICO helpline on 0303 123 1113 or visit their website here.

CHANGES TO THIS PRIVACY NOTICE

We keep this Privacy Notice under regular review. The most recent update is 09 May 2023.